Abstract. This article discusses the structure and functional features of document management systems in higher educational institutions.  In the course of the work, the task of document management in the department is solved. Automatic recognition and optimization of documents provides advanced requirements management functions, such as automatic tracking, template compliance verification, guided editing and interaction between professors and students, requirements management. Documents in higher education institutions are often created in general-purpose formatted text editors, such as MS Word. The method given in the article contains instances of logical structures, such as document transfer, document flow optimization, a rule for checking graduation papers and a functional requirement. Differences in the content and physical representation of these instances create problems for their accurate recognition and extraction. To solve this problem, a structure is presented that allows 1) to specify logical structures in terms of their content, optimize and categorize them 2) to extract instances of such structures from documents with formatted text.

Keywords: Workflow Process, Uz Doc, Workflow Automation, Optimization, Workflow Algorithm